Whiteboard: Mileage Tracking

Consultants and road warriors now have a mileage tracking solution. Watch the video below and then check out ST. Track mileage and expenses for tax purposes.

There’s a really neat way to track odometer readings for multiple vehicles. Just tap on the vehicle field, and choose the one you’re driving. The last odometer reading you entered pops up as the starting number. You can change that, or keep as is. Then enter either the mileage or the ending odometer reading. In either case, the ending value will pop up the next time you choose that vehicle. That small feature makes mileage entry easy.

You’ll find that your time, expenses, and mileage all sync with the cloud or desktop. So everything you see on your desktop is also on your phone.

Quick Questions: Expense Templates

Expense templates simplify  entry for recurring expenses or mileage.

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Let’s say you incur the same expenses on a regular basis. The happen weekly or monthly. Here are some examples:

  1. Mileage, driving to and from a client office
  2. Items you resell to clients on a regular basis
  3. Shipping and receiving the same items and weight

There’s a simple way to enter these items instead of completing all the fields or all the expenses. Just create an expense template with all the fields pre-populated, and then enter a quantity into the timesheet.

For the examples above:

  1. Enter the number of miles to the client office
  2. Enter a quantity of items you resold to clients
  3. Enter a quantity of items you packaged and shipped